If you wanted to send a fax, you would need a fax number to send to and the necessary extensions that let you successfully dial externally. You would then go to the fax machine and place your document then press the send button to complete the facing activity. People who do fax tend to do it often while the rest of non-fax users are unlikely to know anything. Thus, you might find the whole fax affair quite intimidating even though it is quick and easy to do. Faxing started two generations ago, and it is not going anywhere. You can already see the advancements in technology and the way they will shape the use of faxes, but the certainty most points to the need to transfer documents securely for transactions in business. The following developments of faxing in the 21st century should interest you as you seek the right solution for office productivity.
The biggest impact of technological advancements in the faxing industry and field is the move from paper to paperless. Nowadays you will hardly find a thermal printing paper machine used as fax as it was the case six or seven decades ago. Today’s faxes are digital, and they send or receive documents from the email box. They rely on a new internet messaging protocol known as email to fax, and one good example is Google fax. Going through a tutorial on Faxzee.com will prepare you well as you start using Gmail and virtual phone numbers from Google to set up your fax. The benefit of email to fax is that it is a component of the advanced cloud-based telephone systems you can find for your business in the market today.
Safer than email
Faxes have encryptions that make them quite reliable. They come with base64 binary encryption that is a very high standard for protection of communication between a sender and a receiver. The only place that messages sent to fax might leak would be at the receiving end when you are careless with your email or wireless fax machine. Health information regulations expect the institutions that are dealing with patient records to follow the safest procedures and prevent mishandling mistakes that may jeopardize the privacy. Firms that do not want problems with the law must adhere to high encryption standards, and they must use solutions such as secure wireless faxing to meet their needs.
Faxes are the most used business tool
The business community across the globe would choose fax over email because there is unequal penetration of internet services. Laws in some jurisdictions also do not take email conversations seriously hence the need to stick to the accepted forms of business correspondence. Faxing is the most preferred way of dealing with logistics services in ports, and it makes an ideal tool for arbitration negotiation correspondence.
In the end, shifting to wireless faxing is the best way to improve the prospects of your business while also meeting the expectations of regulators and other business partners. You should learn more about faxing solutions available to you that will integrate with your Google virtual number and other online features.